Every company, to be competitive, should improve its business efficiency. How? Through the help of good management software and other best practices.
Table of contents
Management system: what it is
A management system is a modular program that can facilitate, automate and optimise business processes, from the simplest to the most complex.
Management systems are used by small and medium-sized enterprises (SMEs) as well as public administration (PA) and avoid wasted time and classic human errors.
What's the use
The common denominator of management systems is that they all allow you to create and monitor, in a few clicks, the workflow. Theoretically, with a management system it is possible to:
- note the budget spent;
- assign a time to each activity;
- schedule meetings;
- write reports;
- manage inventory;
- organize e-mails;
- create work projects.
Each management system is “customised” according to the target industry.
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- create and validate tasks;
- configure new modules according to the company's needs;
- take advantage of smart functions and tools.
How do management systems improve business efficiency?
Management systems, in general, allow people to work faster, reduce costs, analyse data and control PCs remotely (thanks to cloud computing).
This is a valuable ally that helps “streamline” production processes. If you would like to learn more about JO Hall and think it would be useful to you, please contact us by filling out the contact form at the bottom of the page.
Other best practices for improving business efficiency
Improving business efficiency is not limited to the use of management systems, but also involves other best practices. Let’s find out about them point by point.
Use a CRM to sell more
CRM stands for Customer Relationship Management. In this case, it is software that simplifies interaction and improves profitability.
A CRM ensures:
- advanced contact management;
- increased productivity;
- improved sales forecasting;
- the creation of reliable reports;
- an increase in customer retention;
- the maximization of Return on Investment (ROI).
Use an ERP to manage resources
ERP stands for Enterprise Resource Planning. It is a program through which a company’s business processes and information flows can be managed.
An ERP software ensures:
- better management processes;
- lower operating costs;
- a better allocation of resources;
- a reduction in risks;
- greater efficiency during work flow.
To learn more about the differences between ERP and CRM we refer you to the article Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM): what they are, differences from our JOurnal.
Choose the FTTH standard for your Internet connection
The FTTH standard is the best available and provides download speeds of up to 1 gigabit. The acronym stands for Fiber To The Home, precisely because fiber optic cables, starting from the exchange, go directly to homes.
If you want your business to take off you need optimal connection speeds. The FTTH standard is the most suitable, alternatively you can opt for FTTC (Fiber To The Cabinet), which achieves speeds between 30 and 200 megabits per second. The important thing in both cases is that it is fiber.
Limit use of e-mail in favor of messaging apps
Wherever possible, do not abuse e-mail. Writing, reading and correcting, as if you were in a loop, leads to nothing but wasted time. The quickest solution is verbal communication, face to face, which, in addition to speeding up processes, helps keep relationships between colleagues alive and provides greater freedom.
If you just can’t do without writing, there are instant messaging apps (Slack, Miro, Teams, Microsoft To Do, WhatsApp Business, etc.) that return more immediate and less congealed communication than classic e-mail.
Take advantage of online banking
Why go to the bank to check a customer’s wire transfer when you can conveniently do it from your office thanks to online banking? Today you can eliminate dozens of in-person transactions by doing them remotely. This increases business efficiency by no small amount.
Do Search Engine Optimisation (SEO) and Search Engine Marketing (SEM)
Search Engine Optimisation or SEO is an indispensable practice for any business. Nowadays, it is no longer imaginable to be found only by the URL of one’s own website; SEO must be done. The marketing and communication agency Moka Adv could help you.
The decision to engage an SEO expert will not only allow you to be findable by potential buyers, but will also save you time and money that you would otherwise have invested in expensive traditional marketing campaigns.
Doing SEO means increasing your presence on the Web and what better means, in the 21st century, than a boost in SERP, to sell products and services?
Boosting, literally ‘pushing’, can also take place via Search Engine Marketing (SEM), which consists of the promotion of one’s own paid content.
The great advantage of SEM over SEO is that it can only intercept leads in target, i.e. users who are genuinely interested in the company’s products/services.
If you liked this article, continue reading our JOurnal. If, on the other hand, you need a management system to increase business efficiency, please contact us. We will be happy to answer you.